Privacy Policy – Sarah Oliver Photography Ltd
Last updated: April 2026
At Sarah Oliver Photography Ltd, your privacy matters. This policy explains what information we collect, how we use it, and the choices you have.
When you get in touch with us—whether it’s to ask a question, request a quote, or book a session—we’ll collect some basic details such as your name, email address, phone number, and any information you choose to share about your shoot or event. For weddings and larger bookings, this might also include venue details and information about who will be attending.
If you go ahead with a booking, we’ll need a little more information to deliver our services properly. This can include your address, contract details, and anything relevant to planning your photography. We’ll also, of course, create and store the photographs from your session or event. These images are stored securely and, wherever possible, kept separate from your personal contact details.
We use this information to provide our photography services, communicate with you, manage your booking, deliver your images, and keep accurate records. If you choose to opt in, we may also use your contact details to send occasional updates or marketing—but you’re free to opt out at any time.
Some parts of running a photography business require trusted third-party services. For example, we use Studio Ninja and Pixieset to manage bookings, ShootProof or GotPhoto to deliver galleries, and Stripe or Square to process payments. At busy times, we may also work with professional editing partners. These providers only handle your data where necessary and are expected to do so securely and in line with data protection laws.
We also collect limited information about how people use our website, such as pages visited and general location data, using tools like Google Analytics. This helps us improve our website and services.
We only keep your information for as long as necessary. Enquiry details are usually kept for up to 12 months, while client records and invoices may be kept for up to 6 years to meet legal and accounting requirements. Images are stored securely and kept in line with business needs unless you request otherwise.
Photography is, of course, at the heart of what we do. If you are a client, we will always ask your permission before using your images for things like our website, social media, or marketing. For weddings and events, guests may appear in photographs as part of capturing the day naturally. This is considered a legitimate part of documenting the event, but we always aim to be respectful and accommodating. If anyone has concerns about being photographed, they’re very welcome to let us know.
You have rights over your personal data. You can ask to see what we hold about you, request corrections, ask for your data to be deleted, or withdraw your consent at any time. We’ll always do our best to respond promptly and transparently.
Our website uses cookies to help it function properly and to understand how it’s being used. You can control or disable cookies through your browser settings if you prefer.
We take appropriate steps to keep your data safe and secure, using trusted systems and careful handling practices.
From time to time, we may update this policy to reflect changes in our services or legal requirements. The most up-to-date version will always be available on our website.
If you have any questions, or if you’d like to exercise any of your rights, you can contact us at:
info@so-studios.co.uk